Terms of Service

1. The agreement

These Terms of Service are a binding contract between you and Hirefy ("Hirefy," "we," "us"), covering the Hirefy website, waitlist, accounts, job-search tools, employer workspace, public job pages, application forms, embedded widgets, emails, and every other feature we provide (together, the "Service").

You accept these Terms by joining the waitlist, creating an account, creating or joining an employer workspace, submitting an application through a Hirefy-hosted form, or otherwise using the Service. If you do not accept them, do not use the Service.

If you accept these Terms for an organization, you represent that you are authorized to bind that organization, and “you” means both you and that organization.

Our Privacy Policy explains how we handle personal information and is incorporated into these Terms by reference.

2. Who these Terms apply to

Different parts of the Service serve different people, and some sections below apply to only one of them.

• Job seekers — Individuals who use Hirefy to organize career information, create application materials, search for roles, and prepare for interviews. The job seeker sections below are yours.
• Employers — Organizations that use a Hirefy workspace to post roles, receive applications, screen and review candidates, and manage hiring. The employer sections below add to the rest of these Terms rather than replacing them.
• Applicants — People who apply to an employer through a Hirefy-hosted job page or application form. You can be an applicant without ever creating a Hirefy account, and the applicant section below is yours.
• Visitors — Anyone browsing our public pages or joining the waitlist.

3. Eligibility, age, and accounts

• Minimum age — You must be at least 13 to use Hirefy. In the European Economic Area, the United Kingdom, and Switzerland you must be at least 16, or the lower minimum age your country sets.
• Minors — If you are under the age of majority where you live, you may use Hirefy only with the permission and supervision of a parent or legal guardian, who accepts these Terms with you and is responsible for your use.
• Employer accounts — Employer workspaces are for organizations and the people they authorize. You must be at least 18 to create or administer one.
• Account security — Give accurate information, keep your credentials secure, do not share your account, and tell us promptly at support@gethirefy.com if you suspect unauthorized access. You are responsible for activity under your account.
• Verification — We may verify your email address and, where a feature requires it, other identity or authority details before granting access.

4. What Hirefy is — and what it is not

Hirefy is software. It helps people organize career information, produce application materials, find and track roles, and prepare for interviews, and it helps employers post roles and review the applications they receive.

• Not an employer or recruiter — We do not employ, place, represent, or sponsor anyone. We are not a staffing agency, employment agency, or career counselor.
• Not a consumer reporting agency — Hirefy does not perform background checks, credit checks, criminal-history searches, reference checks, or employment verification, and does not assemble consumer reports. We are not a consumer reporting agency under the Fair Credit Reporting Act, and the Service must not be used as one or as a substitute for one.
• Not legal or professional advice — Nothing in the Service is legal advice, including anything it says about hiring law, pay, or worker classification. Employers should consult their own counsel.
• No guaranteed outcome — We do not guarantee that you will be contacted, interviewed, or hired, or that any role will be filled. Scores, readiness estimates, and matches are informational, not predictions.

5. Your content and the license you give us

You keep ownership of the resumes, files, answers, job descriptions, notes, and other material you provide or generate through the Service (“Your Content”).

You grant Hirefy a worldwide, non-exclusive, royalty-free license to host, store, copy, transmit, display, adapt, and process Your Content, and to create the outputs you request from it, solely to operate, secure, support, and improve the Service and to provide the features you use. Where you publish something — a portfolio page, a public job posting — that license extends to displaying it publicly for as long as you keep it published.

The license ends when you delete the content or your account, except for copies retained in backups or as our Privacy Policy or the law requires.

You represent that you have the rights needed to provide Your Content, that it is accurate to the best of your knowledge, and that it infringes no one's rights and contains nothing unlawful.

We do not use Your Content to train general-purpose AI models, and the providers who process it for us are contractually restricted from doing so.

6. AI features and your responsibility for output

Many Hirefy features use automated systems, including third-party AI models, to read what you provide and produce something from it: parsed profile data, drafted resumes and messages, readiness and match scores, interview practice, and employer screening summaries.

• Output can be wrong — AI output may be inaccurate, incomplete, outdated, or unsuitable for a particular employer or role. Review it before you rely on it, send it, or decide something with it.
• You are responsible for accuracy — You must not submit application materials that misstate your experience, education, credentials, employment dates, or identity, whether the wording came from you or from a Hirefy feature.
• Scores are informational — Readiness, match, and screening scores are structured opinions about the information available. They do not predict whether you will get an interview, whether an applicant can do a job, or how another company's software will treat your resume.
• Never the sole basis for a decision — No part of the Service is designed or permitted to be the sole basis for a decision that materially affects a person, including a hiring decision.

7. Acceptable use

You agree not to do any of the following, and not to help anyone else do them:

• Misrepresent your identity, qualifications, employment history, credentials, or authority to act for an organization.
• Post a job that does not exist, is not open, or that you are not authorized to post, or collect applications for any purpose other than filling the role described.
• Use the Service to discriminate unlawfully, harass, defraud, or harm anyone.
• Upload malware, attempt unauthorized access, probe or overload our systems, bypass rate limits, security controls, or usage limits, or reverse engineer any part of the Service except where that restriction is unenforceable by law.
• Scrape, crawl, or bulk-extract content, listings, candidate data, or applicant data, or access the Service by automated means other than interfaces we provide for that purpose.
• Use the Service or its output to train a competing machine-learning model, or to build or operate a competing product.
• Resell, sublicense, or make the Service available to a third party except as expressly permitted for your own hiring or job search.
• Upload personal information about someone else without a lawful basis, or upload special-category, health, biometric, financial-account, or government-identifier data where a feature does not ask for it.

8. Job seekers: your profile, materials, and applications

• You decide what is sent — Hirefy does not apply on your behalf without your action, and does not send your resume or contact details to an employer or recruiter unless you take a step that requests or enables it.
• Imported documents — When you import a career document you supply — including a PDF of your own LinkedIn profile that you downloaded yourself — we extract career information for you to review and correct. Hirefy does not access your LinkedIn account, credentials, or activity, and is not affiliated with, sponsored by, or endorsed by LinkedIn.
• Pages you publish — If you publish a portfolio or share a document link, that page and its media are available to anyone with the address and may be cached or indexed by others. Unpublishing removes it from Hirefy but cannot recall copies already made.
• Connected services — If you connect a calendar or another service, you authorize Hirefy to use that connection for the feature you enabled. You can disconnect it at any time.
• Emails you receive — Job-match, reminder, and product emails can be turned off from your email preferences or the unsubscribe link. Account, security, billing, and legal messages continue while your account is open.

9. Waitlist and email updates

Joining the waitlist asks us to use the name and email you give us to confirm your signup, hold your place, and send waitlist, access, and launch updates. You can unsubscribe from non-essential messages at any time.

Joining the waitlist does not guarantee access, a launch date, pricing, features, or availability, and we may change any of them.

10. Cookies and site analytics

The cookie notice explains that continuing to use Hirefy and selecting Okay acknowledges our use of essential storage and first-party site analytics. The acknowledgement is saved so the notice does not repeatedly interrupt return visits.

We use Google Analytics for Firebase to measure page usage after the notice is acknowledged. We do not use those events for cross-context behavioral advertising and never include your name, email address, resume, profile, or career content in them. Our Privacy Policy carries the full disclosure.

11. Job listings from third parties

Some listings come from job boards, aggregators, and public employer sources. We do not control them, cannot guarantee that a role is open, accurately described, or lawful, and do not endorse the employers behind them.

Verify pay, location, requirements, and deadlines with the employer before relying on them. Report a listing that looks fraudulent to support@gethirefy.com and we will review it. Never pay a fee, send financial account information, or share government identifiers to secure a job offer.

12. Job seeker plans and billing

• Paid plans — Momentum is $24.99 per month and Breakthrough is $49.99 per month. Each plan is billed in advance through Stripe, renews monthly for three total payments, and then stops automatically.
• Cancel any time — Cancel from your account or the billing portal. Cancellation stops the next renewal; access continues to the end of the paid period.
• Refunds — Our Refund Policy explains eligibility and timing. If you think a charge is wrong, contact support@gethirefy.com promptly and we will review it.
• Price changes — We may change prices for future terms with at least 30 days' notice to the email on your account. Continuing after the change takes effect means you accept the new price.
• Taxes — Prices exclude taxes unless stated. You are responsible for taxes other than those on our net income.

13. Employers: authority and your workspace

This section and those that follow apply to employers and to everyone acting inside an employer workspace, in addition to the rest of these Terms.

• Authority — You represent that you are authorized to hire, or to act for the organization that hires, for every role you post, and that those roles are genuine and open.
• Your team — You control who you invite and what role they get. Owners and hiring managers can see applicant contact details, resumes, answers, screening results, and notes. You are responsible for your team's access and for removing people who leave.
• Accuracy of postings — Postings, pay information, requirements, and application questions must be accurate, lawful, and job-related, and must include what your jurisdiction requires — pay ranges where pay-transparency law applies, for example.
• Your public pages — Public job pages, QR codes, and embedded widgets carry your content under your name. You are responsible for that content; we host it.

14. Employers: lawful, non-discriminatory hiring

You are the employer. Compliance with employment law for your roles, your process, and your decisions is yours, and we cannot do it for you.

• You will comply with applicable employment and civil-rights law, including Title VII, the ADA, the ADEA, and their state and local equivalents, along with fair-chance, ban-the-box, salary-history, pay-transparency, and applicant-notice requirements everywhere you hire.
• You will not use Hirefy to screen or sort candidates on a protected characteristic, on a proxy for one, or on any criterion that is not job-related and consistent with business necessity. Hirefy rejects criteria it detects as protected traits or behavioral inference, but that check is a backstop, not a compliance program.
• You will make reasonable accommodations available in your process, including an alternative to any automated step for a candidate who asks for one.
• You will keep the application and personnel records the law requires — including under 29 C.F.R. § 1602.14 — and will not use workspace deletion to destroy records you must preserve for a charge, an audit, or a litigation hold.

15. Employers: automated screening and AI-hiring law

Hirefy's screening reads the answers an applicant gave against the criteria you set, returns a per-criterion result with the evidence behind it, and suggests where a scorecard rating might start. That is the whole of what it does.

• Advisory by design — The Service will not advance, reject, offer, or hire on its own. Each of those stage changes requires an authenticated human, a reason, and an audit record. A suggested scorecard rating is a starting point a person must confirm or change before it counts.
• You are the deployer — Where a law regulates automated employment decision tools, you are the deployer or user and the deployer's duties are yours. Depending on where you hire, that can include New York City Local Law 144 (independent bias audit, published summary, and candidate notice at least ten business days ahead), Illinois HB 3773 (notice when AI is used in employment decisions, and no ZIP code as a demographic proxy), California's FEHA automated-decision-system regulations, Colorado's amended AI Act as it takes effect on January 1, 2027, and — if you hire in the European Union — the EU AI Act's obligations for high-risk employment systems, which currently apply from December 2, 2027.
• Notices and audits are yours to run — We give you the record of what the system did: the inputs, the per-criterion results, and who changed which stage and why. We will provide information you reasonably need for an audit. We do not perform bias audits of your use of the Service and do not publish results for you.
• No prohibited inference — You will not configure criteria, questions, or scoring that infer or rely on protected characteristics, and will not use the Service for emotion recognition, facial or voice analysis, or personality inference. Those capabilities do not exist in Hirefy and must not be simulated with it.
• Human review on request — If an applicant asks for human review of a decision that involved automated processing, you will provide it. Because a person makes every decision in Hirefy, that review is a person re-examining their own decision rather than a machine's.

16. Employers: applicant data and our role as your processor

For personal data applicants submit to your workspace, you are the controller (or business) and Hirefy is your processor (or service provider), processing it only to provide the Service to you. This section is our data processing agreement with you. If you need a separately signed DPA or the EU Standard Contractual Clauses, write to privacy@gethirefy.com and we will provide them.

17. Employer plans, billing, and closing a workspace

• Subscriptions — Employer plans are billed in advance through Stripe and renew automatically at the then-current price until cancelled. Seat, job, and usage limits are shown with the plan.
• Cancellation — Cancel from the billing portal. Cancellation stops the next renewal and access runs to the end of the paid period; it does not by itself delete your workspace or its records.
• Non-payment — We may suspend a workspace for non-payment after notice. Suspension can unpublish live postings, which stops new applications.
• Closing a workspace — Ask us at support@gethirefy.com to close a workspace. We confirm before anything is closed, unpublish live postings, then delete or return applicant data on the schedule in our Privacy Policy. Export what you need first — your recordkeeping obligations survive closure.
• Refunds — Employer fees are non-refundable except where the law requires otherwise.

18. Employers: messages sent through Hirefy

Hirefy sends application confirmations, interview details, and status updates to applicants on your behalf, from addresses that identify both you and Hirefy.

You are responsible for the content you supply in those messages and for complying with email and messaging law, including CAN-SPAM and its equivalents. Do not use Hirefy to send marketing, promotional, or unrelated bulk email to applicants. We may throttle, hold, or refuse a message that appears abusive, deceptive, or unlawful, and we suppress delivery to addresses that have opted out or bounced.

19. Employers: your indemnity to us

You will defend, indemnify, and hold harmless Hirefy and its personnel from any third-party claim, demand, investigation, penalty, loss, or expense (including reasonable legal fees) arising from your job postings, your hiring criteria and decisions, your use of automated screening, your handling of applicant data, your messages to applicants, your team's access, or your breach of these Terms or of law. We will notify you of the claim, let you control the defense of claims covered by this section, and cooperate at your expense; you may not settle in a way that admits our fault or imposes an obligation on us without our consent.

20. Applicants applying to an employer

If you apply to an employer through a Hirefy-hosted page or form, you can do that without creating a Hirefy account.

• The employer receives your application — Your name, contact details, answers, resume, and any screening result go to the employer you applied to. That employer decides what happens next; Hirefy does not.
• The employer is the controller — For your application data the employer decides how it is used and for how long, and Hirefy acts on their instructions. Send access, correction, and deletion requests to the employer first; we help them respond, and you can write to privacy@gethirefy.com if you cannot reach them.
• Automated processing — Your answers may be evaluated automatically against the employer's criteria, producing a per-criterion result and a score. A person at the employer makes every decision to advance, reject, interview, offer, or hire. You may ask that employer for human review, and for an accommodation or an alternative to any automated step.
• Accuracy and withdrawal — Give truthful answers. You can withdraw an application, or ask the employer to delete it, at any time.

21. Hirefy's intellectual property, and your output

Hirefy and its licensors own the Service, its software, prompts, templates, scoring logic, design, and brand. These Terms grant you a limited, personal, revocable, non-exclusive, non-transferable, non-sublicensable right to use the Service for its intended purpose. No other right is granted, expressly or by implication.

Subject to your rights in Your Content, you may use the documents Hirefy generates for you — resumes, letters, postings, and similar output — for your own job search or hiring, including commercially.

If you send us feedback, ideas, or suggestions, you grant us an unrestricted, perpetual, royalty-free right to use them with no obligation to you.

22. Copyright complaints

If you believe content on Hirefy infringes your copyright, send a notice to legal@gethirefy.com with your contact details; identification of the work; where the material sits on Hirefy; a statement that you believe in good faith the use is unauthorized; a statement, under penalty of perjury, that your notice is accurate and you are authorized to act; and your signature. We remove or disable material where appropriate, notify whoever posted it, and terminate repeat infringers. Counter-notices go to the same address.

23. Security and responsible disclosure

We use administrative, technical, and organizational safeguards designed to protect the Service: authenticated access, role-based permissions inside employer workspaces, encryption in transit, managed cloud infrastructure, server-side authorization on every data path, and audit logging of hiring actions. No online service is perfectly secure.

Report a suspected vulnerability to security@gethirefy.com. Please give us a reasonable chance to fix it before disclosing publicly, and do not access, alter, or exfiltrate anyone else's data while testing. We will not pursue legal action for good-faith research that stays within those limits.

24. Third-party services

The Service depends on providers for hosting, authentication, AI, email, payments, calendars, and job listings, and may link to sites we do not control. Their terms and privacy practices govern your use of them, and we are not responsible for their content, availability, or acts. Our Privacy Policy names every provider that can receive personal data and what each one gets.

25. Changes, betas, and usage limits

We may add, change, suspend, or discontinue features. Some are labeled preview, beta, or early access; they may be incomplete or unstable, may change without notice, and come with no warranty or service commitment.

We may set and adjust usage limits to keep the Service available for everyone. If we materially reduce a feature you pay for, we give notice where reasonably possible, and where the reduction is material and adverse you may cancel and receive a pro-rated refund of the unused prepaid period.

26. Suspension and termination

You may stop using Hirefy at any time and may delete your account from account settings. We may suspend or terminate access, in whole or in part, if you breach these Terms, if your use creates legal risk or risk to other users, for non-payment, or where the law requires it.

Except where urgent risk, a legal requirement, or repeated abuse makes it impractical, we give notice and — where the problem can be fixed — a chance to fix it. On termination your license to use the Service ends. Licenses already granted for material you published, along with the sections on intellectual property, disclaimers, liability, indemnities, dispute resolution, and anything that by its nature should survive, continue to apply.

27. Disclaimers

To the fullest extent permitted by law, the Service is provided “as is” and “as available,” without warranties of any kind, express, implied, or statutory, including merchantability, fitness for a particular purpose, title, non-infringement, accuracy, uninterrupted or error-free operation, or any warranty arising from course of dealing or trade usage.

We specifically disclaim any warranty that the Service will produce a job, an interview, a hire, a qualified applicant pool, a compliant hiring process, or accurate AI output.

Some jurisdictions do not allow certain disclaimers, so parts of this section may not apply to you, and nothing here limits a warranty or consumer right that cannot be limited by law.

28. Limitation of liability

To the fullest extent permitted by law, neither party is liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, lost opportunities, lost data, or loss of goodwill, even if advised of the possibility.

To the fullest extent permitted by law, Hirefy's total liability for all claims relating to the Service in any twelve-month period will not exceed the greater of one hundred United States dollars or what you paid Hirefy in the twelve months before the event giving rise to the first claim.

These limits do not apply to fraud, willful misconduct, death or personal injury caused by negligence, an employer’s indemnity to us, or any liability that cannot be limited by law. For consumers in the EEA, the UK, or Switzerland, these limits apply only as far as your law allows, and our liability for breach of a material obligation remains what your law provides.

29. Your indemnity

You will defend, indemnify, and hold harmless Hirefy from third-party claims and related losses arising from Your Content, your use of the Service, your breach of these Terms, or your violation of any law or anyone's rights. The employer indemnity section is the employer-specific version, and both apply to an employer.

30. Dispute resolution, arbitration, and class waiver

Read this section carefully. It changes how disputes are resolved and, for users in the United States, waives the right to a jury trial and to take part in a class action.

31. Governing law and venue

These Terms are governed by the laws of the state in which Hirefy is organized and applicable United States federal law, without regard to conflict-of-law rules. Where the arbitration section does not apply, the state and federal courts serving that jurisdiction have exclusive jurisdiction and both parties consent to venue there.

If you are a consumer resident in the EEA, the UK, or Switzerland, this choice of law does not deprive you of the protection of the mandatory law of your country of residence, and you may bring proceedings there. The United Nations Convention on Contracts for the International Sale of Goods does not apply.

32. Extra rights for consumers in the EEA, UK, and Switzerland

• Nothing in these Terms limits your mandatory statutory rights, including remedies for a service that is not as described.
• If you buy a paid plan as a consumer you have 14 days to withdraw. By starting to use a paid feature within that period you ask us to begin immediately and accept that the right of withdrawal ends once the service is fully performed; where it is partly performed we may keep a proportionate amount.
• You may complain to your national consumer authority. We do not commit to a particular alternative dispute resolution body, and nothing stops you from approaching one.

33. Export controls and sanctions

You may not use the Service if you are located in, ordinarily resident in, or acting for anyone in a country or region under comprehensive United States sanctions, or if you appear on a United States restricted-party list. You will comply with export-control and sanctions law in your use of the Service.

34. Changes to these Terms

We may update these Terms as the Service and the law change. We post the updated version with a new effective date, and for material changes we give at least 30 days' notice by email or in the product before they take effect, unless a change must take effect sooner for legal or security reasons.

Using the Service after the effective date means you accept the update. If you do not accept it, stop using the Service and cancel any paid plan — a material adverse change entitles you to a pro-rated refund of the unused prepaid period. A change to the arbitration section never applies retroactively to a dispute we already had notice of.

35. General

• Entire agreement — These Terms, the Privacy Policy, and any order or plan terms you accept are the entire agreement about the Service and replace earlier agreements about it.
• Severability — An unenforceable provision is limited or removed to the minimum extent necessary and the rest stays in force.
• No waiver — Not enforcing a provision is not a waiver of it.
• Assignment — You may not assign these Terms without our written consent. We may assign them to an affiliate or in connection with a merger, financing, acquisition, or sale of assets.
• Notices — We may give notice by email to the address on your account or by posting in the Service. Send legal notices to legal@gethirefy.com and to our registered mailing address, available on request.
• Force majeure — Neither party is liable for delay or failure caused by events beyond its reasonable control.
• No third-party beneficiaries — These Terms create no rights for anyone but you and Hirefy, except that an employer's indemnity runs to our personnel.
• Relationship — No agency, partnership, joint venture, or employment relationship is created by these Terms.

36. Contact

Legal notices: legal@gethirefy.com. Privacy requests: privacy@gethirefy.com. Security reports: security@gethirefy.com. Everything else: support@gethirefy.com, or the Help and feedback link in the app. Mail: Hirefy, our registered mailing address, available on request.